New technology is continuously being developed to improve the onboarding experience of both job candidates and HR professionals and part of that onboarding experience is tied to an employer’s background check process. New technology is making background screening easier, faster, and smarter.

While most employers stay on trend by utilizing available technology to drive the background screening process, some choose to continue to remain old-school by utilizing outdated systems, or by not utilizing technology at all. We’re surprised by how many employers are still choosing to ignore the use of technology that can immediately improve the screening process and candidate experience.

Why do some employers choose to ignore the technology at their fingertips?

Mainly because they claim their candidates can’t access a computer needed to facilitate an electronic process. While that might be true in some instances, it’s certainly not the norm, and should not be leveraged as a reason to avoid going paperless. Feedback from our clients proves that an electronic process is a best practice, yet the idea of change is still proving difficult for others.

According to a 2015 report by global professional services firm Towers Watson, 47% of employers are still using a paper process. We can only assume that number has decreased, but it is still much higher than we feel it should be.

What technology solutions are available?

InCheck’s technology solutions include the QuickApp, Applicant tracking system (ATS) integrations and our proprietary in4orm. We work closely with our clients to identify their pain points in the background screening process and offer the appropriate solution to fit their applicant pool and business needs.

The QuickApp is a paperless consent form set that is emailed directly by the employer to the candidate. This results in an ordering experience that requires entering only the candidate’s name, job location, and email address. That’s it! The candidate receives a link to complete the QuickApp via email, and once they complete it, the background check can officially begin.

ATS integrations are another way of creating an automated ordering process. This is where an employer’s ATS is connected directly to InCheck’s screening platform, creating a single sign-on (SSO) ordering experience for the employer. ATS integrations also improve the candidate experience by eliminating data entry duplication.

InCheck’s proprietary in4orm is a custom web-based software that offers unlimited flexibility that will fit your organization like a glove. Every employer using paper can improve their onboarding workflow by using the in4orm. Tell us which paper forms you want to become electronic, we’ll build them and provide you with a link that can be sent directly to candidates or even posted on your company website, or on job boards/postings. A completed in4orm creates a PDF that is both emailed back to the employer and attached to the candidate’s background screening report in our online system. The in4orm is fully customizable-multiple versions can be built and utilized, and the pricing is extremely reasonable.

Simply put, a paperless process helps to ensure compliance, is faster, easier, more cost-effective, and creates a better experience for both candidates and employers.

Learn more about our services here.

Disclaimer: This blog is for general informational purposes only and should not be construed as legal advice.

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